Job Description
The DOT specialist ensures compliance with Department of Transportation regulations for fleet operations. Operations teams benefit from accurate driver qualification files and hours-of-service monitoring that prevent violations and enhance safety.
TAKKION maintains compliance with FMCSA regulations for transportation operations. The organization supports federal motor carrier safety through documentation integrity and proactive risk reduction.
Functions include maintaining driver qualification files with medical certificates and MVR checks, monitoring ELD platforms for hours-of-service, tracking vehicle registrations and inspections, administering drug tests, supporting IFTA reporting, conducting audits, preparing for inspections, incident reporting, collecting safety metrics. Roles involve MS Office tools for reports, occasional lifting of 25 pounds for files, travel less than 10% for audits.
No compensation details provided. Full-time, non-exempt position based primarily in office with phone and video interactions. Schedule involves occasional shop visits exposed to weather and noise. Benefits not specified.
Responsibilities
- Maintain complete and compliant Driver Qualification files including onboarding, reviews, MVR, medical certificates
- Monitor Hours-of-Service compliance through ELD platforms and escalate violations
- Track, audit, maintain vehicle files including registrations, inspections, permits, titles, maintenance
- Assist with drug & alcohol testing program administration
- Support IFTA/IR P reporting and recordkeeping for mileage and fuel
- Conduct periodic internal audits for DOT/FMSCA inspections readiness
- Assist in preparing documentation for audits and compliance reviews
- Assist with fleet incident reporting, documentation, follow-up
- Support fleet safety team with data collection, tracking corrective actions, scorecards
- Monitor fleet safety trends like speeding, harsh events, telematics
- Support rollout of new fleet safety tools, technology, training
- Respond to inquiries from operations, drivers, safety personnel on compliance
- Assist with onboarding drivers on compliance expectations
- Maintain accurate records according to standards
- Prepare monthly or quarterly compliance reports
- Support cross-functional projects for transportation compliance and safety
Requirements
- High school diploma or equivalent
- Associate degree in safety, transportation, business administration preferred
- At least two years of experience in DOT, FMCSA, fleet compliance, safety preferred
- Working knowledge of FMCSA regulations including Parts 40, 382, 383, 390-399
- Experience with ELD systems or compliance software preferred
- Strong organizational skills and attention to detail
- Proficient in Microsoft Office including Excel, Word, Teams