Job Description
This position manages the company's expenses and liabilities by processing invoices and maintaining accurate records in high-volume transactions. Businesses gain from precise control over cash flow, reducing errors in vendor payments and ensuring compliance with internal financial policies. Core duties encompass monitoring corporate credit cards, tracking utility invoices, and reconciling accounts payable entries daily.
LUV Car Wash operates more than 80 locations across 6 states, providing car wash services to build rapid growth in the industry. The company focuses on becoming the best car wash option through innovative wash processes and customer satisfaction metrics. Teams emphasize meticulous attention to detail in financial operations that support over 80 sites nationwide.
Routine tasks include approving Divvy card transactions, managing Utility Analysis spreadsheets for invoice tracking and car counts, and emptying the AP email inbox by researching, responding, and forwarding documents. Professionals assist in the Bill.com system for vendor setup, purging, and purchase order requests, resolve exceptions or issues, and maintain electronic files of documents. They adhere to company policies on financial approvals, prepare for month-end closes, and collaborate with RSM audit teams, presenting challenges such as handling thousands of invoices weekly.
Compensation information is not specified in the posting. Benefits include a 401(k) match, health insurance, HSA, vision, dental, life insurance, vacation time, sick time, and employee discount program. Additional perks cover EAP, professional development through training, and ongoing system updates. Work occurs in non-exempt roles with prolonged desk time and occasional lifting up to 15 pounds.
Responsibilities
- Manage and monitor corporate credit card account (Divvy)
- Maintain Utility Analysis spreadsheet tracking utility invoices, car counts, etc.
- Monitor AP email inbox researching, responding, sending invoices to bill.com, forward, file, etc.
- Review and forward invoices to Bill.com with appropriate coding
- Assist in maintaining centralized purchasing/accounts payable master system including vendor creation, blocking, purging, and maintenance
- Research and resolve issues and exceptions
- Assist with denied invoices, invoice responsibility dates, etc.
- Maintain complete electronic files of invoices, forms, documents, and guides
- Ensure adherence to company policies and procedures with necessary internal controls
- Assist with month-end close
- Assist with tax and audit preparation
- Work with RSM (outsourced accounting team) to provide information
- Assist AR Dept. with downloading and filing monthly merchant account statements
Requirements
- High school diploma preferred, bachelor's degree preferred
- 5+ years of AP experience with high volume of payables
- Excellent interpersonal, negotiation, and conflict resolution skills
- Commitment to act with integrity, professionalism, and confidentiality
- Excellent Microsoft Office 365 skills
- Excellent knowledge of Pivot table and VLOOKUP